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Educators > How-to articles
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Create a calendar with Microsoft Office Word 2007
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Software required: Microsoft Office Word 2007
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Calendars, of course, help you and your students stay on top of project schedules, important school dates, and daily planning. Curriculum-related calendars include "This Day in History," temperature or weather calendars (daily, weekly, or monthly logs), weekly spelling words, and vocabulary challenges for each week of a month.
Create your own or use templates
You can create calendars using the calendar templates that are designed for a number of 2007 Microsoft Office 2007 suites applications. Many templates are installed with the 2007 Microsoft Office system, but even more are available online, including a Calendar Wizard. You can access and use calendar templates in Office Word 2007, and you can follow a similar process to create calendars in Office Excel, PowerPoint, Publisher, and Visio.
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To create a calendar:
- Open Office Word 2007, click the Microsoft Office button, and then click New.
- In Templates, under Microsoft Office Online, click Calendars. Search online to find the largest variety of calendar templates. You may also find calendar templates in Installed Templates.
- In the center pane, you can:
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Click a calendar category to view thumbnails.
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Click a thumbnail to view details in the right pane.
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Click the arrows at the top of the pane to navigate between levels.
When you find a calendar you want to use, in the right pane, click Download. The template is downloaded to your computer and opens in a new document.
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The calendar looks finished, but you can customize any part of it to fit your needs. If you click the template, you will see that it is built from basic Office Word 2007 objects, like text boxes, shapes, and tables. To modify a part of the calendar, select the object and use the options in the tabs that open in the ribbon, or type new text. You can also click the Insert tab and add objects, like pictures and SmartArt. The following image shows a calendar that was created using the Calendar Wizard template and then customized with new formatting, text, and pictures.
- You can leave your calendar blank or add your own important information, such as a school event, a holiday, or project details.
- When you finish, click the Microsoft Office Button and then click Save. You can save the calendar as a document. Or if you want to create more documents based on the calendar, click Save as type in the Save As dialog box and then select Word Template (.dotx). Enter a File name, and click OK.
Tip: With the Calendar Wizard, you can create a calendar from scratch. Under Templates, click Calendars. In the center pane, click Other Calendars, click Calendar Wizard, and then click Download. A new document opens and the wizard starts. Move through the pages of the wizard, and select a style, the print orientation, whether to leave room for a picture, and a date range. The wizard is added to your Templates folder.
More tips for customizing your calendars
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Add pictures to your calendar—even within a specific day. Resize them so they fit their assigned space.
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Most calendars use tables with hidden borders to lay out the dates. If you want to type information next to a date, select the table and add borders to help you add text within a date cell. You may also want to decrease the size of the date numbers.
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Turn off the line around a text box if you want to see just the text. Select the text box. On the Text Box Tools Format tab, click Shape Outline, and then click No Outline.
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